Comparison

A Toggl Plan & Float alternative for small design teams.

All Do is a free, web-based capacity timeline for teams of two to ten — everyone's tasks, time off, and load on one board — and it's where small design teams land when Toggl Plan retires into Toggl Focus, or when Float's agency pricing stops fitting a team of five. This page is the honest comparison: what actually changed at Toggl, what Float is genuinely good at, where All Do fits, and the cases where you should pick the other two.

Why people are looking for an alternative right now

Two things changed in this corner of the market.

Toggl Plan is being folded into Toggl Focus. Toggl's own pricing page says Plan "has leveled up into Toggl Focus — a no-bloat planning tool built around our leading time tracking experience." The migration is voluntary for now, but the direction is explicit, and some paying Plan customers reported the standalone app stopped working for them in late 2025. Longtime Plan users on Toggl's forum describe the move the same way: the simplicity that made Plan attractive is harder to find in a product whose center of gravity is now the tracker.

Float is priced and shaped for agencies. Float is a genuinely strong resource-management product — built for professional-services teams and agencies, commonly cited as fitting from around ten people to several hundred. There is no free tier: after a 30-day trial it's $7 per scheduled person per month on Starter and $12 on Pro (as of June 2026), and every person who appears on the schedule is a paid seat, login or not. "Pricey for small teams" is a recurring theme in its user reviews.

Neither of those is a scandal. They are two products choosing their customers. The gap they leave behind is the team of two to ten that wants a simple, visual plan — and that gap is what All Do is built for.

What Toggl Plan users are actually losing

Toggl Plan earned its following by being the un-tool: a colorful timeline, people as rows, drag to plan. If that is what you had, here is what the transition means in practice:

• A different product, not a rename. Focus is built around time tracking; planning is a feature of the tracker rather than the point. Teams that never tracked hours are now carrying a tracker-first interface to do a planner's job.
• Migration risk you didn't choose. Forum reports include missing pieces like private boards and task checklists, and an enforced migration date that was announced, then walked back. Plan still runs today; its future is not in your hands.
• The free ceiling. Toggl Focus is free up to 5 users (as of June 2026) — generous, but a 6–10 person team is on paid seats at $9 per user per month.

All Do keeps the part Plan users actually loved — people as swimlanes, tasks as bars, drag to replan — and adds the capacity layer Plan never had: each row carries a plain-language verdict ("32% load · free Jun 24," "fully booked"), the header rolls the whole team up into one line, and a strip under each row marks the weeks that run hot.

What Float is great at — and why that's not you

Float deserves its reputation: agencies scheduling dozens of people across client projects, with utilization targets, billable rates, estimates versus actuals, and finance dashboards, are exactly its home ground. If that paragraph describes your studio, take the Float trial; it will earn its seats.

A team of two to ten lives a different life. You don't have a resource manager; the lead plans between standups. You don't bill seats to clients; the tool's cost is your cost. You don't need utilization reports; you need to know whether Maya can take one more thing this week without working the weekend. Paying per scheduled person, every month, for dashboards you'll never open is how small teams end up back in a spreadsheet — the failure mode we wrote about in capacity planning for small teams.

What All Do does instead

All Do is one shared board that answers the daily questions at a glance:

• One timeline, one row per person. Tasks are bars with honest lengths; today is a line; status is a small shape on the bar. The standup is reading the board.
• Capacity in plain language. Per-person verdicts computed from assigned days versus actual working days, a team-level rollup, and per-week hot spots — without a single report to configure.
• Time off that reshapes the plan. PTO is drawn on the same timeline, and any task that crosses it splits around the gap and lands later — visibly, the moment it's booked. The deep dive is on the PTO planner page.
• Replanning is a drag. Move a bar to another day or person and the end date recomputes around weekends, holidays, and that person's time off; teammates see it live; Cmd+Z undoes it.
• A deadline you can see. The cutoff line marks the date you promised; work past it dims and each row counts its overflow plainly ("4d past cutoff").
• Honest ways out. A read-only link with names reduced to initials for clients and execs, a clean dated PDF for meetings, CSV in and out — the plan is never locked in.
• Nothing to install, nothing to admin. Sign in with Google, it runs in the browser, works as a PWA on your phone, and boards live in shared vaults with owner, editor, and viewer roles.

And the price, plainly: All Do is free — the full product, no card, no per-seat math. Paid plans will come for teams that need more; the free tier for small teams is intended to stay.

When you should NOT switch

An alternative is only useful if it's honest about its edges. Pick the other tools when:

• Time tracking is the job. If your team bills hours or runs timesheets, Toggl Focus is literally built around that engine, and its free tier covers up to 5 users. All Do plans days; it will never audit hours.
• You're an agency at scale. Tens of schedulable people, placeholders, billable utilization, finance reporting — that's Float's territory, and it's good at it.
• You're past ten people. One swimlane per person is the clearest picture a small team can have, and it stops being clear at scale. We say the same thing on every page of this site, because it's true.
• Your current tool is genuinely kept current. The win is one trusted picture of the plan. If you already have that, switching buys you nothing.

Moving over takes an afternoon, not a quarter

There is no migration project. Open alldo.app, sign in with Google, and you land in a sample board. Add your teammates, import your current plan from CSV (a column-mapping step matches your export's fields), and mark known time off. By the next standup the board answers the daily questions; the deeper habits — the cutoff line on Fridays, the read-only link for your stakeholder — arrive on their own within a week. If it doesn't stick, export to CSV or JSON and walk away; nothing is held hostage.

Frequently asked questions