Pricing
What team planning software costs.
Almost every tool in this category charges per person planned — $5 to $12 a head, every month, forever. That is a coherent model for an agency and a strange one for a team of six, because the number it grows with is the number of people you are trying to see. Here is what each tool actually charges, checked against the vendors' own pages in August 2026, what a team of six ends up paying, and how to think about the free tiers without getting caught by one.
Try All Do — freeThe numbers
Everything below comes from each vendor's own pricing page on August 13, 2026. Prices move, so check before you quote us — and treat any comparison page that does not date its figures, including this one a year from now, as fiction.
| Tool | Free tier | Paid | Charged by |
|---|---|---|---|
| Float | None — 30-day trial | Starter $7, Pro $12 | Per scheduled person / month |
| Resource Guru | None — trial only | $5 / $8 / $12 | Per person / month |
| Runn | None — 30-day trial | Lite $7, Standard $11 | Per resource seat, 20 seat minimum |
| TeamGantt | 1 project, 40 tasks | Basic $10–12, Business $19–24 | Per project / month |
| Toggl 2.0 | Up to 3 users | Starter $9, Premium $16 | Per user / month |
| All Do | The product | — | — |
What a team of six pays
List prices are hard to compare because the units differ. The same team, priced at each:
- Float — $42 a month on Starter, $72 on Pro.
- Resource Guru — $30 on Grasshopper, $48 on Blackbelt.
- Toggl 2.0 — free covers 3, so six people is $54 on Starter.
- TeamGantt — $10–12 for one shared project, but capped at 150 tasks on Basic. Cheapest on this list until you want a second plan or a fourth quarter.
- Runn — not available. The 20-seat minimum means a team of six would buy 20 seats or nothing.
The spread runs from $10 to $72 a month for the same six people, which tells you the number being sold is not really "software" — it is a unit of accounting, and the units disagree.
Why per-head pricing exists, and when it is fair
It is not arbitrary. Float, Resource Guru and Runn grew up serving agencies and studios, where the roster is the business: people are billable resources, utilization is a number someone reports on, and finance already counts heads for payroll. In that world, charging by the person tracks the value delivered almost exactly, and nobody is tempted to hide a person from the schedule — an unscheduled contractor is an unbilled contractor.
The model travels badly. A five-person product team has no billing pressure making the roster honest. What it has instead is a monthly line item that goes up every time it adds the contractor, the part-timer, or the designer who is half-committed to something else — and those are precisely the people whose availability is hardest to hold in your head, which is to say the ones a capacity tool exists to show you.
The trap in the middle
Here is the thing worth being blunt about, since it is the reason we do not price this way.
A plan missing a person is not a cheaper plan. It is a wrong plan. Every number on the board is computed across the people on it, so leaving one off does not reduce the picture — it corrupts it. The load percentages are wrong. "Everyone is on track" is wrong. The answer to "who is free first?" is wrong, and confidently so. A per-seat price puts a small, steady pressure on you to do exactly that, and the pressure lands on the marginal person every single month.
Most teams do not consciously drop someone to save $7. What happens is quieter: the contractor never gets added because it is a three-week engagement, the intern is "not really a seat", and six months later the board describes a team that does not exist.
Reading a free tier honestly
Free tiers in this category are thinner than the marketing suggests, and they move.
- Three of the five have none at all. Float, Resource Guru and Runn offer 30-day trials. A trial is a sales instrument, not a free tier: it answers "do you like this?" and not "can we run our quarter on this?"
- A capped free tier can be the wrong shape rather than merely small. TeamGantt's free plan is one project and 40 tasks. That is enough to evaluate the tool and not enough to hold a real quarter, which is the point at which you find out.
- Free tiers shrink. Toggl's free plan covered 5 users in June 2026 and covers 3 in August. Nothing improper about that — but if you picked the tool because five fit, you did not get a warning.
Two questions worth asking before you put a quarter's planning into anything free: can you export it, and does the export come out in a shape another tool can actually read? If the answer to either is no, the price is not the number on the page.
When the expensive ones are worth it
Genuinely, and this is not a courtesy paragraph:
- You bill by the hour. Float, Runn and Resource Guru connect scheduling to utilization, billable rates and finance reporting. If someone in your company reports on utilization, buy the tool built around it. All Do plans days and will never audit an hour.
- You are past about fifteen people. One row per person stops being the clearest picture somewhere around there. Above it you want real resource management, filtering by skill and role, and the per-seat price is no longer the dominant cost of anything.
- You need forecasting and scenarios. Runn in particular is built for "what if we win this pitch", and that is a different product from a plan of the next quarter.
What All Do costs
Nothing, today, with no seat count and no task cap. That is a real answer and also an incomplete one, so here is the rest of it plainly.
There is no paid plan yet. When there is one, the unit will be editor seats, not people planned: plan for as many people as you like, free, permanently, and pay only when more than one person needs to edit the plan. That keeps the price off the decision that determines whether the board is telling the truth. The things that make a plan honest — overbooking warnings, holidays and time off, the impossible-order warning on dependencies — are not upgrade material either; a product that is wrong by default until you pay is not a product worth selling.
You can check all of this without an account: alldo.app/try opens a real, editable board in your browser.
Open All Do — freeFrequently asked questions
Why does capacity planning software charge per person?
Because it grew up serving agencies, where the number of people is also the number of billable resources, and finance already counts heads. Float, Resource Guru and Runn all price this way, from $5 to $12 per person per month as of August 2026. For an agency that is coherent: the tool's value really does scale with the roster. For a five-person product team it is a tax on completeness, because the marginal person — the contractor, the part-timer, the designer who is half on another project — is exactly the one you are tempted to leave off the board.
What does a team of six actually pay?
As of August 2026: Float Starter is $42 a month and Float Pro $72; Resource Guru is $30 on Grasshopper, $48 on Blackbelt; Runn does not apply, since it starts at a 20-seat minimum. TeamGantt prices per project rather than per person, so a single shared plan is $10-12 a month on Basic but caps at 150 tasks. Toggl 2.0 is free for up to 3 users, so a six-person team is on $9 per user, or $54. All Do is free.
Is there any genuinely free team planning software?
Fewer than you would expect. Float, Resource Guru and Runn have no free tier at all — only trials of 30 days. TeamGantt's free plan is one project and 40 tasks, which a real quarter exhausts quickly. Toggl 2.0 is free up to 3 users. All Do is free with no seat count and no task cap; the paid plan being considered would charge for editor seats, never for the people planned on a board.
Should I just use a spreadsheet?
For two or three people, honestly yes. A spreadsheet costs nothing and everyone already has one. What it cannot do is notice: a "depends on" column records an order but never re-reads it, so when someone drags a date three days nothing tells you the plan stopped being possible. The moment that silence starts costing you a week, a tool earns its place — and that is a different question from which tool.
What is the catch with a free planning tool?
The usual ones are a seat ceiling that arrives right when the team grows, an export that does not really work, and a free tier that shrinks. That last one is not hypothetical: Toggl's free plan covered 5 users in June 2026 and covers 3 in August. Before committing a quarter's plan to anything free, check that you can export it and that your data leaves in a shape another tool can read.